Mid-Size Events Run Smoother Than You Think
50 to 500 guests. Run clubs, club nights, workshops, and community meetups — all managed from your phone.
Start hosting free — create your event
Who this is for
Sized for 50–500 guests — the tooling is identical at every scale, only the defaults change.
Common formats: Club nights and bar takeovers; Run clubs and fitness meetups; Community workshops and skill sessions; Networking events and professional meetups; Pop-up markets and creative showcases; Mid-size concerts and venue shows.
Event Flo for mid-size events
Everything below is included at a 0% platform fee — there is no tier to upgrade to and no per-attendee charge.
| Feature | What it does |
|---|---|
| Multi-Staff Check-In | Deploy multiple staff with phones at the door. All scanning simultaneously, all tracked in the same real-time dashboard. |
| Live Headcount Dashboard | See exactly how many guests have checked in at any moment. Track against capacity in real time — no manual counting. |
| Automatic Waitlists | Set a capacity limit and let Event Flo handle the waitlist. Guests are promoted automatically when confirmed spots open up. |
| ID-Verified Attendees | 100% of your 50–500 guests are government ID-verified. Scale without losing the trust and safety of a smaller event. |
| Multi-Tier Ticketing | Early bird, standard, and VIP tickets with separate pricing and capacity per tier. Easy to configure, easy to manage. |
| Post-Event Analytics | Check-in rate, no-show rate, attendance by tier — downloadable as CSV for any post-event reporting you need. |
Frequently asked questions
How does Event Flo handle check-in for 200+ guests?
The Bouncer Portal runs on any smartphone via browser. Deploy 2–4 staff with phones at entry points. All check-ins sync in real time to the same dashboard. For 200 guests with 3 staff, typical check-in time is under 25 minutes.
Can I set capacity limits and manage a waitlist automatically?
Yes. Set your capacity when creating the event. Once full, guests are automatically placed on a waitlist. If a confirmed guest cancels, the next person on the waitlist is automatically promoted and notified.
Does Event Flo charge more for larger events?
No. Event Flo charges 0% platform fees for all event sizes. A 50-person event and a 500-person event both cost the same — nothing. For paid tickets, guests pay you directly, so there are no processing charges through the platform either.
What analytics does Event Flo provide after a mid-size event?
After your event, you can export: total registrations, confirmed attendees, no-shows, check-in timestamps, and per-ticket-tier breakdowns. All available as CSV from your dashboard.